Creating a rental: short-term or long-term
What each rental type unlocks, and how to set one up under a property.
Short-term and long-term
A rental is either short-term or long-term. Short-term rentals are for tourist/vacation stays: they get calendar sync, guest registration, and tourist tax calculation, but no contract or payment ledger. Long-term rentals are leases: they get a contract, tenants, and a payment ledger with escalation tools, but no calendar sync or guest registration. A single property can host both — add a short-term and a long-term rental to it when you rent it short-term part of the year and long-term the rest.
- 1From a property, click "Add Rental" and choose the type.
- 2Fill in the basics: name/reference, and for long-term, the tenant(s) and lease start date.
- 3Save — the rental now appears under the property with the tabs relevant to its type (Calendar for short-term, Payments/Contracts for long-term).
You can change a rental's type later, but doing so doesn't retroactively create or remove historical data — for example, switching from short-term to long-term won't generate a payment ledger for past months.
Amount not counted as rental income
A short-term booking has a single total amount. Sometimes part of that total isn't your rental income — for instance, a sum you collect on behalf of a service that a third party provides and invoices to the guest directly. The "Amount not counted as rental income" field, in the short-term details of the rental form, is where you record that part, with a concept selector (third-party service / other).
It changes where the figure is used, not what the guest paid. Analytics, the KPIs and the dashboard cards keep working from the full booking amount. The income reports (both the individual/IRPF and company/IS engines) and any invoice you issue are calculated on the total minus this amount. The field and the resulting net figure are shown on the rental overview page and in the property's per-rental breakdown.
The field is optional and only appears on short-term rentals. Leave it empty and every report and invoice uses the full booking amount, exactly as before.
Discount and extra fees
The rental form has a discount block (amount, a reason from a fixed list, and an optional note) so you can record why a booking was cheaper than another — useful months later, and it feeds a summary in Reports (how many bookings carried a discount, total given, main reason).
Short-term rentals also have an "Extra fees" editor: itemised lines such as cleaning, pets or linen, each with a category and an amount. A property can hold a default set of extras (Property settings → Settings) that is copied into every new short-term booking, still editable per booking.
Both are descriptive: they break down the price you entered, they never add to or subtract from it. The rental overview shows the breakdown, the rentals list flags a discount, and a short-term invoice created from the rental pre-fills its lines from the extras (with the accommodation line netted so the invoice total still matches).
If the extra fees you list add up to more than the price, the form warns you — the price probably needs to include them.