Billing profiles: who issues the invoice
A billing profile is a fiscal identity (legal name, NIF, address, VAT default, numbering) that issues invoices for one or more properties.
What a billing profile holds
Rental invoicing is available on the paid plans. Before you can issue an invoice you create at least one billing profile under Invoicing → Billing profiles. It stores the issuer's legal name and NIF, registered address, the default VAT treatment, an optional IRPF withholding percentage, the invoice-numbering scheme, and the template look (logo, accent colour, footer, IBAN, language). The NIF is encrypted at rest.
If you manage properties on behalf of other owners, create one profile per owner and set its type to "on behalf of an owner". Each managed owner invoices under their own NIF.
- 1Go to Invoicing → Billing profiles → New profile.
- 2Fill in the legal name, NIF and registered address.
- 3Pick the default VAT treatment (see the VAT article) and, if it applies, an IRPF percentage.
- 4Choose the numbering scheme and prefix, then save.
- 5Open a property's Facturación tab and attach the profile to it.
The numbering scheme (per-company vs per-property series, prefix, padding) is locked once the first invoice of the year is issued for that profile. Set it up before you start.
How invoice numbers work
Numbers are assigned only when you issue an invoice — a draft has no number. Within each series the numbering is strictly correlative with no gaps, as Spanish law requires. The default scheme is one series per company and year (for example FRA-2026-00001, FRA-2026-00002, …). You can instead pick one series per property and year. Corrective invoices always use their own separate series (…-R-…).
A cancelled invoice keeps its number forever — the number is never reused.