Scanning invoices with AI
Photograph or upload a receipt and let Keyio extract the details instead of typing them in.
How it works
When you add an expense you can give Keyio the invoice instead of typing it: upload a PDF or a photo, drag it onto the form or, on your phone, take a picture with the camera button. Keyio reads it and fills in the date, the amount, the supplier and a suggested category. Nothing is saved until you check the form and click Save, so it is safe to use with a crumpled receipt or a blurry photo — you correct what it got wrong.
The file stays attached to the expense as its receipt, so you have it at hand for your tax adviser or an inspection.
- 1Open the property, go to Expenses and add an expense.
- 2Upload or photograph the invoice.
- 3Check the fields Keyio filled in, change anything that is wrong and save.
What Keyio checks for you
Supplier memory: once you have filed a supplier's invoice under a category, the next one from that supplier takes the same category, ahead of the AI's guess.
Duplicates: if an invoice looks like one you already recorded — same supplier and invoice number, or same supplier, amount and date — the form warns you. It never blocks the save, because two similar invoices can be genuine.
Company-owned properties: Keyio also reads the invoice number, tax base, VAT and any withholding, and checks they add up to the total printed. When they do not, it keeps the printed total and asks you to check the amount instead of guessing.
Many invoices and no time to say which property each one is for? Send them to the invoice inbox (Finance › Invoice inbox) by upload or by email, and file them later.