Invoice the month: owners' fees and guests' stays
If you manage homes for their owners, invoice every owner's fee for the month in one go — and, if you let in your own name, every guest's stay.
Owners' fees
Invoicing › Invoice the month › Owners' fees lists every home you manage for its owner ("Manage on behalf of the owner" on, in the home's settings) that closes a period this month — monthly ones every month, quarterly ones in March, June, September and December — with its bookings and your fee for the period. Move between months with the arrows.
Group them as one invoice per owner (an owner with several homes gets a single invoice, one line per booking) or one per home. Each invoice is to the owner, at 21 % VAT, from your own issuer, dated the last day of the period.
Before you invoice, each row warns you of what is missing: no fee this period, a home with no owner, several owners (pick who you invoice) or an owner with no tax ID or address — that one is created as a draft for you to complete.
- 1Tick what to invoice (All selects everything ready).
- 2Create drafts to review them one by one, or Issue: confirm, and each invoice takes the next number of its series, with its PDF.
- 3Send to the owners emails each issued invoice. Owners with no email are listed so you can send theirs from the invoice list.
A period is invoiced once: a home already invoiced shows its invoice number and is not offered again. The same fee invoice can also be made home by home from the property's Statements page (Invoice my fee).
Guests' stays
The Guest stays tab lists every short stay ending this month in the homes that invoice their stays: company-owned homes and those you let in your own name ("How you act for the owner" › "In your own name"), each with its issuer linked in the home's Invoicing tab.
Keyio picks the invoice each stay gets: a full invoice to the renter when the booking has their name, tax ID and address; otherwise a simplified invoice with no guest details, allowed up to €3,000; above that, a draft for you to add the guest's details. Where the tourist tax applies, it is added when each invoice is created.
A stay already invoiced — on its own or inside another invoice with several bookings — is never invoiced twice. Issuing and emailing work as for fees; the email goes to the main renter's address.
Whether you act on the owner's behalf (the owner invoices the stay, you only your fee) or in your own name (you invoice the stay) is a tax decision: agree it with your tax adviser before invoicing guests.